How To Apply For The Management Assistant Trainee NCV Engineering Position

How to apply for the Management Assistant Trainee (NCV) Engineering post at Ekurhuleni West TVET College Germiston Campus. Full 18-month traineeship guide, requirements, documents, and tips to stand out.

Introduction

If you’ve completed your N6 Management Assistant Certificate and are looking for hands-on work experience in a structured environment, the Management Assistant Trainee (NCV) Engineering position at Ekurhuleni West TVET College – Germiston Campus is a perfect stepping stone.

This temporary 18-month traineeship offers a stipend, exposure to real office administration tasks, and a chance to build your CV in the public-sector education space.

In this guide you’ll learn:

What the job entails.
Minimum requirements.
All the documents you must submit.
Where and how to hand-deliver your application.
Tips to make your application stand out.

By the end you’ll have a clear, step-by-step roadmap for submitting a complete, professional application.

1. About the Position

Post Title: Management Assistant Trainee (NCV) Engineering
Reference: REF: GERMT/06/2025
Campus: Germiston (Ekurhuleni West TVET College)
Type: Temporary, 18 months
Stipend: R4 326.00 per month
Closing Date: 15 September 2025 at 16:00
Starting Date: As soon as possible after appointment

This is an opportunity to gain workplace exposure in a college environment while assisting with the day-to-day administrative tasks that keep a large campus running smoothly.

2. Minimum Requirements

To be eligible you must have:

N6 Management Assistant Certificate (essential).
Be available for an 18-month traineeship and not have previously completed an 18-month training/internship of this nature.

Other desirable traits:

Good communication skills (written and verbal).
Attention to detail.
Ability to use computers (MS Office, email, internet).
Willingness to work as part of a team.

3. Duties You Will Perform

During your traineeship you’ll assist in all administration and office tasks, including:

Receiving telephone calls and directing them appropriately.
Rendering customer service to students, staff and visitors.
Processing information (memoranda, letters, email, internet research, minutes).
Filing documentation and records accurately.
Collecting post/faxes and distributing them to relevant staff.
Data capturing on college systems.
Assisting with student registration processes.
Capturing data on ITS (the college’s system).

This broad exposure will give you a strong administrative foundation for future employment.

4. Required Documents

Applications missing any of these items will not be considered. Prepare them in advance:

NEW Z83 Application for Employment Form (effective from 01 January 2021).
- The old Z83 is no longer accepted; using it will disqualify your application.
- You can obtain the new Z83 from any Public Service Department or download it from the official site (the college also provides a link under “Apply Now”).
Comprehensive Curriculum Vitae (CV).
- Highlight your N6 qualification, any part-time or volunteer admin experience, and skills like computer literacy.
Original Certified Copies of:
- Academic record (transcript).
- Matric certificate.
- Certificates for N4–N6.
Original Certified Copy of Identity Document (both sides).
At least three (3) contactable references, with email addresses.

5. Where and How to Submit Your Application

Applications must be hand delivered to:

Ekurhuleni West TVET College
Germiston Campus
Cnr Driehoek & Sol Roads
Germiston, 1401

Clearly mark your application with the post title and reference number:
Management Assistant Trainee (NCV) Engineering – REF: GERMT/06/2025.
Submit before the closing date: 15 September 2025 at 16:00.
Late applications will not be accepted.
Communication will only be entered into with shortlisted candidates and successful applicants.

6. Employment Equity

The college encourages people with disabilities to apply in line with its Employment Equity targets.

7. Important Notes

If you previously completed your 18 months of training/internship you should not apply again.
If you do not receive a notice of appointment within 60 days of the closing date, assume your application was unsuccessful.
Applications received after the closing date will not be accepted.

8. Step-by-Step Application Process

Step 1: Collect and Certify Your Documents

Make copies of all your qualifications, ID, and transcripts.
Take them to a commissioner of oaths (police station or post office) to be certified.

Step 2: Fill Out the New Z83 Form

Complete all sections accurately.
Under “Reference Number” write GERMT/06/2025.
Under “Position” write Management Assistant Trainee (NCV) Engineering.
Sign and date the form.

Step 3: Compile Your CV

Use a clean, professional format.
Include your contact details, education, any admin experience, and three references with email addresses.

Step 4: Assemble the Application Pack

New Z83 form.
CV.
Certified copies of academic records, Matric, N4–N6 certificates, and ID (both sides).
References.

Place them in an envelope clearly marked with the post title and reference number.

Step 5: Hand Deliver Before Deadline

Deliver to Germiston Campus at Cnr Driehoek & Sol Roads.
Ask for acknowledgement of receipt if possible.

Step 6: Wait for Feedback

The college will contact shortlisted candidates.
If you don’t hear back within 60 days of the closing date, consider your application unsuccessful.

9. Tips to Make Your Application Stand Out

Follow instructions exactly (new Z83, correct reference number).
Neat presentation – a well-organised file shows attention to detail.
Highlight your N6 skills – typing speed, filing systems, telephone etiquette, MS Office.
If you have volunteer or part-time admin experience, list it (even if unpaid).
Make sure your certified copies are recent (within three months).
Provide professional references who can vouch for your work ethic.

10. What You’ll Gain from This Traineeship

Real-world administrative experience in a public TVET college environment.
Understanding of processes like student registration, ITS data capturing, and public service communications.
A monthly stipend of R4 326.00 to support you while training.
A formal reference from a recognised public institution at the end of the 18 months.

This experience can make you more employable in administrative roles within education, government, or the private sector.

11. Frequently Asked Questions

Q: Can I email my application?
A: No. Applications must be hand delivered to the Germiston Campus.

Q: What happens if I use the old Z83 form?
A: Your application will be disqualified. Make sure you use the new Z83 (effective from 1 January 2021).

Q: Do I need to submit my original documents?
A: No. Submit certified copies of your originals. Keep your originals safe.

Q: I’ve already completed an 18-month internship elsewhere. Can I still apply?
A: No. The advert specifies you should not apply again if you’ve completed 18 months of training/internship.

Q: Who can I contact for queries?
A: Human Resource Department – Ms N.M. Dibakwana at (011) 323-1600.

12. Final Checklist Before Submission

✅ New Z83 form correctly filled and signed.
✅ CV updated and neat.
✅ Certified copies of academic records, Matric, N4–N6 certificates, ID (both sides).
✅ Three contactable references with email addresses.
✅ Envelope marked with post title and reference number.
✅ Hand delivered to Germiston Campus before 15 September 2025 at 16:00.

13. Conclusion

The Management Assistant Trainee (NCV) Engineering position at Ekurhuleni West TVET College’s Germiston Campus is more than just an internship – it’s a structured pathway to gain essential office administration skills, build your professional network, and strengthen your CV.

By carefully following this guide, preparing all required documents, and submitting before the deadline, you’ll give yourself the best chance of being shortlisted.

Don’t miss out on this opportunity – a little preparation now can launch your career in administration and beyond.

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